Updated for Revenue 2026 Rates & Requirements
Irish Travel & Subsistence Expenses Made Simple
Travel and subsistence built for Irish Revenue rates, mileage bands, and ERR — not a general expense app. Manage mileage, subsistence allowances, and travel expenses with the current civil service rules applied automatically.
Built for Revenue 2026 Requirements · Automatic Calculations · Multi-Company Support
Who Is This For?
Perfect for Irish businesses with employees who travel for work and need to claim mileage and subsistence expenses. Designed for both employees submitting travel claims and company managers or directors overseeing expense management.
- Sales Teams & Consultants - Client meetings across Ireland, multi-site project visits, conference and training travel
- Construction & Field Services - Site inspections, equipment delivery, multi-location project management
- Property & Real Estate - Property valuations, client viewings, market assessments
- Professional Services - Client site visits and audits, court appearances, training and CPD
- Accountants & Practitioners - Multi-client expense oversight, Revenue-compliant reporting, free practice account
- Management & HR Teams - Multi-office management, recruitment interviews, board meetings
- Delivery & Logistics - Customer deliveries and pickups, route management
Core Features
- Automatic mileage calculations using Revenue-approved civil service rates
- Subsistence allowance management (domestic and international, day and overnight rates)
- Enhanced Reporting Requirements (ERR) compliance and export
- Approval workflows: draft, submitted, approved, paid, Revenue filed
- Google Maps integration for distance calculation
- Free travel and subsistence calculator
- Irish Revenue rate updates (civil service mileage bands)
- PDF, CSV, and ERR report generation
- Multi-company support with row-level data isolation
- Practice management for accountants with multi-client dashboard
- Compliance scoring and risk assessment per expense
- Complete audit trail for all expense actions
Frequently Asked Questions
Is this system compliant with Irish Revenue regulations?
Yes. Our system is built specifically around Irish Revenue's current travel and subsistence regulations. All mileage rates, subsistence allowances, and calculation methods are fully compliant with current Irish Revenue guidelines and automatically updated when regulations change.
What types of travel expenses can I track?
You can track all business travel expenses including mileage claims for client visits, subsistence allowances for day trips and overnight stays, international travel allowances, parking fees, tolls, and other travel-related expenses. The system focuses specifically on travel and subsistence, not general business expenses.
Can I manage multiple companies or departments?
Yes. The system supports multi-company management with separate users, vehicles, and expense policies per company. Perfect for accounting firms managing multiple clients, or larger organisations with departments or subsidiaries.
How does the mileage calculation work?
The system automatically categorises vehicles by engine size and applies the correct current Irish Revenue rates. It calculates progressive mileage bands, handles return trips, and ensures all calculations meet Revenue requirements.
Is there a mobile solution?
The system is fully responsive and works on mobile devices through any web browser. Employees can log expenses, track mileage, and submit claims while travelling.
What reports can I generate?
Detailed mileage logs with routes and purposes, subsistence summaries, monthly and annual reports, vehicle usage reports, and compliance validation reports. All formatted for Irish Revenue documentation requirements.
How quickly can we get started?
You can create an account and start immediately. Add vehicles, invite users, and start tracking. For larger organisations, guided setup is available.
Do you offer online demos?
No. Expense.ie is a self-service platform designed to be straightforward. New Team and Business plans include a 14-day trial (card required). Our support ticket system is available to all customers.
Pricing
- Solo: €9/month or €79/year - 1-3 users
- Team: €29/month or €199/year - up to 5 users (most popular)
- Business: €49/month or €349/year - up to 15 users
- Enterprise: Custom pricing for 15+ users
All plans include free accountant access, all core features, ERR export, and PDF/CSV reporting.