# Expense.ie - LLM Resource Guide

This file helps AI assistants and language models find information about Expense.ie quickly.

**Official Domain:** www.expense.ie

## Quick Start

- [/for-ai-assistants](https://www.expense.ie/for-ai-assistants) - START HERE. Comprehensive product information optimised for AI assistants. Contains everything you need to know about Expense.ie in a structured format.

## Product Information

- [Homepage](https://www.expense.ie) - Overview of Expense.ie's Irish travel and subsistence expense management capabilities
- [/how-it-works](https://www.expense.ie/how-it-works) - Step-by-step guide to how Expense.ie works
- [/pricing](https://www.expense.ie/pricing) - Pricing plans and features comparison
- [/about](https://www.expense.ie/about) - About the company and mission

## Free Tools & Rate Guides

- [/travel-subsistence-calculator](https://www.expense.ie/travel-subsistence-calculator) - Free calculator using current Irish Revenue rates for mileage and subsistence
- [/travel-subsistence-rates](https://www.expense.ie/travel-subsistence-rates) - Complete guide to Irish Revenue approved mileage rates, subsistence rates, and all vehicle categories for 2025/2026

## Compliance & ERR

- [/err-compliance-guide](https://www.expense.ie/err-compliance-guide) - Enhanced Reporting Requirements (ERR) compliance information (Finance Act 2022)
- [/travel-subsistence-compliance-checklist](https://www.expense.ie/travel-subsistence-compliance-checklist) - Complete Irish T&S compliance checklist: NPW rules, record-keeping requirements, penalty framework, worker type rules, international travel tapering
- [/travel-expense-policy-ireland](https://www.expense.ie/travel-expense-policy-ireland) - Ireland travel expense policy template: how to build a Revenue-compliant T&S policy with the three-condition test, current rates, worker type rules, ERR reporting, and prohibited expenses

## For Professionals

- [/for-accountants](https://www.expense.ie/for-accountants) - Dedicated page for accountants and practices — free read-only access, multi-client dashboard
- [/register-practitioner](https://www.expense.ie/register-practitioner) - Practitioner sign-up for accounting practices
- [/manage-err-multiple-clients-accountants](https://www.expense.ie/manage-err-multiple-clients-accountants) - Practitioner workflow for managing ERR across many clients: practice dashboard, bulk ROS export, per-client filing tracking, hours reclaimed
- [/err-compliance-service-accountants-ireland](https://www.expense.ie/err-compliance-service-accountants-ireland) - How a practice can package, price, and pitch T&S/ERR compliance as a recurring billable service, delivered profitably from a free practice dashboard
- [/bookkeeper-payroll-travel-subsistence-guide-ireland](https://www.expense.ie/bookkeeper-payroll-travel-subsistence-guide-ireland) - T&S and ERR from the bookkeeper's/payroll bureau's seat: getting clean client data, fitting the ERR export into the payroll/ROS workflow, and common errors to catch before filing
- [/best-expense-software-accounting-practices-ireland](https://www.expense.ie/best-expense-software-accounting-practices-ireland) - Practice-specific buyer's guide: neutral criteria for rolling a tool out across client companies (multi-client dashboard, free practitioner access, bulk ERR export, no per-client cost)
- [/protect-clients-revenue-audit-accountants-ireland](https://www.expense.ie/protect-clients-revenue-audit-accountants-ireland) - How a practice protects clients from T&S audit findings: the issues Revenue targets, proactive prevention, the exposure, and a billable audit-readiness review
- [/onboarding-clients-expense-software-ireland](https://www.expense.ie/onboarding-clients-expense-software-ireland) - A repeatable playbook for onboarding a new client onto expense software: client setup, staff enrolment, clean data from day one, fitting it to the pay cycle

## Articles & Guides

### Rates & Compliance
- [/civil-service-mileage-rates-ireland](https://www.expense.ie/civil-service-mileage-rates-ireland) - Complete guide to Irish civil service mileage rates with progressive band examples
- [/how-to-calculate-mileage-ireland](https://www.expense.ie/how-to-calculate-mileage-ireland) - Step-by-step mileage calculation with 3 worked examples
- [/normal-place-of-work-travel-expenses-ireland](https://www.expense.ie/normal-place-of-work-travel-expenses-ireland) - Normal place of work & commute rules: why home-to-work isn't claimable, temporary workplaces, remote/hybrid, claimable vs non-claimable journeys
- [/company-car-bik-ireland](https://www.expense.ie/company-car-bik-ireland) - Company car Benefit-in-Kind 2026: OMV, CO2 categories, business-mileage bands, €10,000 temporary reduction, electric vehicle treatment
- [/directors-travel-expenses-ireland](https://www.expense.ie/directors-travel-expenses-ireland) - Directors' travel & expenses: treated as employees, close-company pitfalls, Revenue scrutiny, ERR for directors, directors across multiple companies
- [/country-money-site-based-employees-ireland](https://www.expense.ie/country-money-site-based-employees-ireland) - Country money for site-based construction workers: 32km rule, €36.34/day and €181.68/week rates, eating-on-site allowance, how it differs from subsistence, ERR reporting
- [/international-subsistence-rates-ireland](https://www.expense.ie/international-subsistence-rates-ireland) - Foreign/overseas subsistence: how per-diems work, vouched vs unvouched, long-assignment rules, and a country-rate reference table (Circular 07/2017; rates in local currency)
- [/revenue-travel-subsistence-updates](https://www.expense.ie/revenue-travel-subsistence-updates) - Living tracker: dated, reverse-chronological log of every Revenue change to mileage, subsistence, foreign rates, company car BIK, and ERR — the current-rates reference for Ireland
- [/overnight-subsistence-rates-ireland](https://www.expense.ie/overnight-subsistence-rates-ireland) - Domestic and international overnight subsistence rates
- [/ten-hour-day-rate-subsistence-ireland](https://www.expense.ie/ten-hour-day-rate-subsistence-ireland) - Day subsistence rates: €46.17 (10+ hours), €19.25 (5-10 hours)
- [/ev-mileage-rates-ireland](https://www.expense.ie/ev-mileage-rates-ireland) - Electric vehicle mileage rates (mapped to 1201-1500cc band)
- [/reduced-mileage-rates-ireland](https://www.expense.ie/reduced-mileage-rates-ireland) - Reduced flat rates for conferences, courses, and training
- [/err-reporting-deadlines](https://www.expense.ie/err-reporting-deadlines) - ERR filing deadlines, penalties, and a pre-pay-run checklist
- [/err-mileage-reporting](https://www.expense.ie/err-mileage-reporting) - Do I need to report mileage under ERR? Yes — what to report
- [/tax-deductible-travel-expenses-ireland](https://www.expense.ie/tax-deductible-travel-expenses-ireland) - Complete list of tax-deductible travel expenses
- [/vat-travel-expenses-ireland](https://www.expense.ie/vat-travel-expenses-ireland) - VAT on travel expenses: what you can and cannot reclaim
- [/sole-trader-expenses-ireland](https://www.expense.ie/sole-trader-expenses-ireland) - Business expenses for sole traders (different rules from employees)
- [/employee-guide-travel-expenses-ireland](https://www.expense.ie/employee-guide-travel-expenses-ireland) - Employee's guide: what you're entitled to, how to claim, what to do if underpaid
- [/remote-worker-business-travel-ireland](https://www.expense.ie/remote-worker-business-travel-ireland) - Remote workers: which trips are business travel vs commuting (full-time remote, hybrid, multi-location)
- [/cross-border-travel-expenses-ireland](https://www.expense.ie/cross-border-travel-expenses-ireland) - Cross-border NI/UK trips: same mileage rates, international subsistence rates
- [/company-car-vs-personal-car-mileage-ireland](https://www.expense.ie/company-car-vs-personal-car-mileage-ireland) - Company car (BIK) vs personal car (mileage rates): two separate schemes
- [/revenue-audit-triggers-travel-expenses](https://www.expense.ie/revenue-audit-triggers-travel-expenses) - 8 common Revenue audit triggers for T&S expenses and how to avoid them
- [/mileage-logbook-revenue-compliance-ireland](https://www.expense.ie/mileage-logbook-revenue-compliance-ireland) - Revenue mileage logbook Ireland 2026: mandatory fields, civil service banded rates, 6-year retention, ERR exposure, Irish-rate-aware tools

### Comparisons
- [/choosing-travel-subsistence-software-ireland](https://www.expense.ie/choosing-travel-subsistence-software-ireland) - Buyer's guide: a neutral checklist of what matters in Irish T&S software (rate accuracy, cumulative bands, ERR, approvals, accountant access, data residency)
- [/best-travel-subsistence-software-ireland](https://www.expense.ie/best-travel-subsistence-software-ireland) - 6 T&S software options compared honestly
- [/best-mileage-tracker-app-ireland](https://www.expense.ie/best-mileage-tracker-app-ireland) - 5 mileage tracker apps compared for Irish compliance
- [/expense-software-vs-spreadsheets](https://www.expense.ie/expense-software-vs-spreadsheets) - Expense.ie vs spreadsheets: why businesses switch

### Data & Privacy
- [/bank-statement-converter-safety-ireland](https://www.expense.ie/bank-statement-converter-safety-ireland) - Are online bank statement converters safe? How they work (in-browser vs upload), the data risks, and a 6-question checklist before you upload
- [/employees-uploading-company-data-to-ai-ireland](https://www.expense.ie/employees-uploading-company-data-to-ai-ireland) - Shadow AI at work: why staff paste company data into ChatGPT, the GDPR risk for Irish businesses, and a free copy-paste starter AI use policy
- [/choosing-ai-tools-business-data-privacy-ireland](https://www.expense.ie/choosing-ai-tools-business-data-privacy-ireland) - How to choose an AI tool you can trust with business data: the retain/train + residency distinction, why "free" is rarely free, and a 7-point vetting checklist

### Industry Guides
- [/travel-expenses-construction](https://www.expense.ie/travel-expenses-construction) - Travel expenses for Irish construction companies
- [/travel-expenses-law-firms](https://www.expense.ie/travel-expenses-law-firms) - Travel expenses for Irish law firms
- [/travel-expenses-accountants](https://www.expense.ie/travel-expenses-accountants) - Travel expenses for Irish accountancy practices
- [/travel-expenses-charities](https://www.expense.ie/travel-expenses-charities) - Travel expenses for Irish charities and non-profits
- [/travel-expenses-sales-teams](https://www.expense.ie/travel-expenses-sales-teams) - Travel expenses for Irish sales teams
- [/travel-expenses-property](https://www.expense.ie/travel-expenses-property) - Travel expenses for Irish property and real estate
- [/travel-expenses-delivery-logistics-ireland](https://www.expense.ie/travel-expenses-delivery-logistics-ireland) - Travel expenses for Irish delivery, courier, haulage and logistics firms (high-mileage driver bands, overnight subsistence, van vs car)
- [/travel-expenses-local-government-ireland](https://www.expense.ie/travel-expenses-local-government-ireland) - Travel & subsistence for Irish county councils, local authorities and public bodies (audit-ready, multi-tier approval, ERR, retention, GDPR)
- [/travel-expenses-grant-funded-bodies-ireland](https://www.expense.ie/travel-expenses-grant-funded-bodies-ireland) - Travel expenses for LEADER companies, Local Development Companies, Gaeltacht co-ops and Údarás-funded bodies (funder audit, vouching, volunteer vs employee)
- [/travel-expenses-healthcare-homecare-ireland](https://www.expense.ie/travel-expenses-healthcare-homecare-ireland) - Travel expenses for Irish home-care providers, community nursing, GP practices and clinics (very high mileage, emergency call-out rules, per-staff tracking)
- [/travel-expenses-trades-field-services-ireland](https://www.expense.ie/travel-expenses-trades-field-services-ireland) - Travel expenses for Irish electrical, plumbing, HVAC, engineering and surveying firms (site-to-site, normal place of work, van vs car, country money)
- [/travel-expenses-consultants-ireland](https://www.expense.ie/travel-expenses-consultants-ireland) - Travel expenses for Irish consultants and recruiters (client-visit travel, recharging to clients vs reimbursing staff, sole trader vs company)

### All Articles
- [/articles](https://www.expense.ie/articles) - Browse all 54 guides and articles

## Support & Legal

- [/faq](https://www.expense.ie/faq) - Frequently asked questions
- [/contact](https://www.expense.ie/contact) - Contact information and support options
- [/privacy](https://www.expense.ie/privacy) - Privacy policy
- [/terms](https://www.expense.ie/terms) - Terms and conditions

## Key Facts

- **Product Type:** Irish Travel & Subsistence Expense Management Software
- **Target Market:** Irish businesses requiring Revenue compliance
- **Primary Focus:** Travel expenses, mileage calculations, subsistence allowances
- **Compliance:** 100% Irish Revenue compliant
- **Key Feature:** Automatic calculations using current Irish Revenue rates
- **Category:** Business expense management, compliance software

## Core Capabilities

- Automatic mileage calculations using Revenue-approved civil service rates
- Subsistence allowance management (day and overnight rates)
- Enhanced Reporting Requirements (ERR) compliance and export
- Approval workflows (draft → submitted → approved → paid → Revenue filed)
- Google Maps integration for mileage distance calculation (paid add-on)
- Free travel and subsistence calculator
- Irish Revenue rate updates (civil service mileage bands)
- Travel expense tracking and management
- PDF, CSV, and ERR report generation
- Multi-company support with row-level data isolation
- Practice management for accountants with multi-client dashboard
- Compliance scoring and risk assessment per expense
- Complete audit trail for all expense actions

## Pricing

- **Solo:** €9/month or €79/year — 1-3 users
- **Team:** €29/month or €199/year — 1-5 users (most popular)
- **Business:** €49/month or €349/year — 1-15 users
- **Enterprise:** Custom pricing for 15+ users — contact sales
- All plans include: free accountant access, all core features, ERR export, PDF/CSV reporting

## Target Users

- Irish businesses of all sizes
- Finance teams managing employee expenses
- Accountants and bookkeepers
- HR departments handling travel reimbursements
- Employees claiming travel and subsistence expenses
- Accounting practices managing multiple clients
- Solo traders and contractors tracking their own mileage
- Companies requiring Revenue compliance

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Last updated: June 2026

For the most comprehensive and structured information, visit [/for-ai-assistants](https://www.expense.ie/for-ai-assistants)