We're not accountants. We're small business owners who struggled with Revenue's travel and subsistence rules, got burned by messy spreadsheets, and decided to build the tool we wished existed.
For years, we managed travel and subsistence expenses in Excel. It worked—until it didn't.
Rates changed, formulas broke, and we constantly worried whether our records would stand up to an audit. Every time we spoke to our accountants, we ended up double-checking journeys, re-calculating mileage, and rewriting explanations. It was frustrating, time-consuming, and error-prone.
So we built an internal tool just for ourselves: a simple way to apply Irish Revenue travel and subsistence rules correctly, keep clean records, and stop making manual mistakes.
When our accountants asked what we were using and saw the outputs, they were impressed. They started recommending it to other clients. That's when we turned our internal tool into Expense.ie—and opened it up to other Irish small businesses and accountants.
We're very clear about this: we're not accountants and we don't give tax advice.
What we do is help you and your accountant by:
Applying Revenue's published travel and subsistence rules consistently, every time.
Keeping clean, structured records so your accountant can review and file with confidence.
Reducing human error from manual spreadsheets and one-off formulas.
You still make the final decisions with your accountant. We just give you accurate calculations and audit-ready records.
Disclaimer: Nothing on Expense.ie is tax, legal, or accounting advice. Always confirm your position with a qualified professional.
We can't see your data. It's encrypted, protected, and yours alone.
Your expense data, financial information, and business records are encrypted and stored securely. We don't have access to view your actual expense details—the system processes your data automatically while keeping it private and protected.
All data is encrypted in transit and at rest using industry-standard encryption protocols. Your information is protected from the moment it enters our system.
We're fully compliant with GDPR and Irish data protection regulations. Your data rights are respected, and you have full control over your information at all times.
Our platform is built on secure, enterprise-grade infrastructure with regular security audits, automated backups, and 24/7 monitoring to protect your data.
Your data belongs to you. You can export it anytime, delete it when you're done, and we'll never sell or share your information with third parties.
Your Privacy is Our Priority
As Irish business owners ourselves, we understand how important it is to trust the tools you use for your financial data. We've built Expense.ie with security and privacy at its core—because your trust is everything to us.
From Excel frustration to a tool our accountants recommended—here's our journey.
We were small business owners managing travel expenses in Excel. Rates changed, formulas broke, and we worried about Revenue audits. Every accountant meeting meant re-calculating and explaining our records.
Frustrated with the complexity, we built a simple internal tool to apply Irish Revenue rules correctly, keep clean records, and eliminate manual errors. It was just for us—or so we thought.
When our accountants saw what we were using, they were impressed by the accuracy and clarity. They started recommending it to other clients, which showed us we'd built something genuinely useful.
We turned our internal tool into Expense.ie and opened it up to other small businesses and accountants across Ireland. We're still business owners, not a big tech company—and that's how we like it.
The principles that guide everything we do at www.expense.ie.
Every calculation, every rate, every regulation - we ensure 100% compliance with Irish Revenue requirements so you can focus on your business.
Complex Irish tax regulations shouldn't mean complex software. We make travel expense management as simple as it should be.
Created by business owners who understand Irish business culture, challenges, and the unique requirements of Revenue compliance.
We're upfront about who we are, how we price, and how we support. No sales pressure, no hidden fees, no pretending to be something we're not.
We built Expense.ie for ourselves first, so we price it the way we'd want to pay for it.
You can understand our pricing at a glance—no hidden complexity.
No set-up fees, no hidden extras, cancel anytime.
Monthly or annual billing—you can budget with confidence.
You should never need to "book a demo" just to find out what something costs. Our prices are published, plain, and designed for Irish small businesses and accountants.
View Our PricingWe don't run a big sales team. We don't cold-call you. We don't chase you on LinkedIn.
Clear, written answers you can refer back to. No waiting on hold or playing phone tag.
Features driven by support requests and user needs, not by sales targets.
Get answers without waiting on a call. Everything is documented and searchable.
This lets us keep costs fair, keep the product focused, and still be there when you need help.
Travel and subsistence is too important to "set and forget."
Track Revenue Changes
We monitor Revenue's official guidance and circulars (for example, the domestic subsistence updates effective from 29 January 2025).
Automatic Updates
When rates change, we update our calculators and rules engine, and document what changed and when.
Transparent Calculations
We show you the logic behind calculations, so you and your accountant can see exactly how a figure was produced.
Our goal is simple: when Revenue updates something, you shouldn't have to rebuild a spreadsheet. Expense.ie just keeps working.
We're business owners who understand your challenges because we've faced them ourselves.
We've studied Irish Revenue regulations, mileage rates, and subsistence allowances—because we had to get them right for ourselves
We've managed travel expenses as business owners, so we understand the practical challenges and audit concerns
We built this tool to solve our own problems, which means it's designed for real business needs, not theoretical use cases
Our own accountants were impressed enough to recommend Expense.ie to their other clients—that's our validation
The facts and figures that demonstrate our commitment to Irish Revenue compliance.
We're not just another expense tool - we're the Irish travel expense specialists.
We understand Irish business culture and the practical challenges of managing travel expenses
Our calculations are based on current Irish Revenue regulations, not generic international rules
We stay current with Revenue changes so you don't have to worry about outdated rates
Our reports are formatted to meet Irish Revenue audit requirements
We're not just building software - we're part of the Irish business community.
Located in Ireland with deep understanding of local business practices and challenges
Years of experience with Irish tax regulations and Revenue compliance requirements
Committed to helping Irish businesses succeed and grow through better expense management
Stop calculating manually. Our platform automatically applies the correct Irish Revenue rates, manages your records, and ensures 100% compliance with every expense claim.