Irish Travel Expense Platform

How ItWorks

See exactly how Irish businesses save time on travel expenses while staying Revenue-compliant. From setup to reporting in minutes, not hours.

Complete Travel Expense Management

From user registration to Revenue-compliant reporting, our platform handles every aspect of Irish business travel expenses.

Revenue-Compliant

Built specifically for Irish Revenue 2026 regulations with automatic rate updates and compliance validation.

Automatic Calculations

Progressive mileage bands, engine categories, and subsistence allowances calculated automatically.

Multi-Company Platform

Secure multi-company environment with role-based access and complete data isolation.

Why Irish Businesses Choose Our Platform

Stop wasting time on spreadsheets and eliminate compliance risks with Ireland's most comprehensive travel expense solution.

The Old Way: Spreadsheets & Manual Calculations

  • ❌Hours spent on manual calculations and rate lookups
  • ❌Risk of calculation errors and Revenue non-compliance
  • ❌Complex progressive mileage bands often calculated incorrectly
  • ❌Missing documentation and audit trail concerns
  • ❌No approval workflow or expense status tracking
  • ❌Difficulty staying current with rate changes

The Better Way: Automated & Compliant

  • Save time with automatic calculations
  • Revenue compliance with real-time validation
  • Perfect calculations every time with progressive bands
  • Complete audit trail ready for Revenue inspection
  • Built-in approval workflow with status tracking
  • Automatic rate updates - always current

Typical Business Impact

Real results from Irish businesses using our platform

Faster
Time saved
vs manual methods
Compliant
Revenue-approved
built for Irish rules
Fewer errors
Automated calculations
reduce mistakes
7+ Years
Record Retention
audit-ready

Step-by-Step Process

Follow these simple steps to manage your travel expenses with full Irish Revenue compliance.

Step 1

Create Your Account

Register for an account and get approved by your company admin

  • Sign up with your email and company information
  • Company admin receives notification and approves your account
  • Secure password-based authentication with role-based access
  • Automatic assignment to your company for data isolation
Multi-company supportRole-based permissionsSecure authentication
Step 2

Register Your Vehicles

Add your business vehicles with engine details for accurate mileage calculations

  • Enter vehicle make, model, year, and registration number
  • Specify engine size and fuel type (petrol, diesel, hybrid, electric)
  • Support for cars (categories A/B/C/E), motorcycles (M1-M4), and bicycles
  • System automatically determines Irish Revenue engine category
  • Set primary vehicle for quick expense creation
  • Support for multiple vehicles per user
Engine category auto-detectionCars, motorcycles & bicyclesMultiple vehicle support
Step 3

Create Travel Expenses

Record your business travel with comprehensive trip details

  • Enter trip date, purpose, and route (from/to locations)
  • Select vehicle and enter distance or mark as return trip
  • Specify trip duration for subsistence calculations
  • Mark overnight stays and Dublin destinations
  • Add parking fees, tolls, and other business expenses
  • Real-time compliance validation with instant feedback
Real-time validationAutomatic calculationsComprehensive expense tracking
Step 4

Automatic Calculations

System calculates Irish Revenue compliant rates automatically

  • Mileage rates based on 2026 Irish Revenue progressive band system
  • Annual mileage tracking per vehicle with progressive band determination
  • Domestic subsistence allowances for day trips and overnight stays
  • International subsistence rates with time-based calculations
  • Dublin meal allowance for overnight stays
  • Engine category rates automatically applied based on vehicle type
  • Commute deduction for home-to-site trips per Revenue 'lesser of' rule
2026 Irish Revenue ratesProgressive mileage bandsSubsistence allowances
Step 5

Compliance Validation

Built-in compliance engine ensures Irish Revenue compliance

  • Business purpose validation with keyword detection
  • Distance reasonableness checks and route validation
  • Time-based allowance verification
  • Documentation requirements tracking
  • Risk assessment (low/medium/high)
  • Compliance scoring (0-100) for each expense
Real-time complianceRisk assessmentAudit trail
Step 6

Approval Workflow

Company-configurable approval process with status tracking

  • Full lifecycle: Draft → Submitted → Approved/Rejected → Paid → Revenue Filed
  • Company admin approval for submitted expenses
  • Super admin can approve across all companies
  • Rejection reasons and feedback system
  • Mark approved expenses as paid and track Revenue filing
  • Edit any expense with automatic status reset
Multi-level approvalStatus trackingRevenue filingFlexible workflow
Step 7

Reporting & Analytics

Comprehensive reporting for compliance and business insights

  • Monthly and annual expense reports
  • PDF export for Irish Revenue compliance
  • CSV export for accounting software integration
  • ERR-compliant export for Revenue filing (Finance Act 2022, Section 897C)
  • Status breakdown and category analysis
  • Mileage trends and annual tracking
  • Company-wide analytics for admins
PDF reportsCSV exportERR exportAnalytics dashboard

What Makes Us Different

Purpose-built for Irish Revenue compliance with features you won't find anywhere else.

Progressive Mileage Bands

Automatically calculates correct rates based on annual mileage and engine category - no more complex lookups or manual calculations.

Engine Category Detection

Smart engine categorization (A/B/C/E) based on size and fuel type ensures you always get the correct Revenue rates.

Real-Time Compliance

Every expense validated against Irish Revenue rules before submission - catch issues before they become problems.

Time-Based Subsistence

Domestic and international subsistence calculated based on exact trip duration and overnight stays, including Dublin allowances.

Audit-Ready Reports

Professional PDF reports with all Revenue-required details, plus 7+ year record retention for compliance.

Multi-Company Secure

Complete data isolation between companies with role-based permissions and company-scoped access controls.

ERR Compliance

Built-in Enhanced Reporting Requirements export for Revenue filing, with automatic expense categorisation per Finance Act 2022.

Free Accountant Access

Every plan includes one free read-only accountant with full visibility into expenses, reports, and compliance data.

User Roles & Permissions

Role-based access control ensures appropriate permissions and data security for every user type.

User

Individual employees managing their own travel expenses

Capabilities:

  • Create and manage personal travel expenses
  • Register and manage personal vehicles
  • View personal expense history and statistics
  • Submit expenses for approval
  • Generate personal expense reports (PDF/CSV)
  • Edit own draft expenses

Company Admin

Company administrators managing their organization's users and expenses

Capabilities:

  • All User capabilities within their company
  • Approve/reject company employee expenses
  • Manage company user accounts and roles
  • View company-wide expense reports and analytics
  • Configure company approval workflows
  • Export company expense data

Accountant / Practitioner

Accountants and practitioners with free read-only access to oversee client expenses and compliance

Capabilities:

  • Read-only access to all company expenses
  • View and export reports (PDF, CSV, ERR)
  • View expense analytics and compliance data
  • Practice dashboard with multi-client overview
  • Mark expenses as filed with Revenue
  • Free — does not count against company user limit

Ready to Automate Your Travel Expenses?

Stop calculating manually. Our platform automatically applies the correct Irish Revenue rates, manages your records, and helps keep every expense claim Revenue-compliant.

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