Expense software pricing from €29 a month
Two plans for Irish travel and subsistence: Team at €29/month for up to 5 users, Business at €49/month for up to 15. Flat price per organisation, no per-user fees. Both start with 7 days free — add a card at checkout, nothing is charged until the trial ends.
A specialist tool, by design. Expense.ie focuses only on Revenue-compliant mileage and subsistence, not general company-wide expenses. See how we stack up in the roundup of Irish expense software options, where we've listed our own gaps alongside everyone else's.
Irish-owned and operatedGDPR compliantNo charge until the trial ends
Find your planPrices exclude VAT
5 people
Team plan- Monthly€29 /month
- Or annually€299 /year · save €49
- Per person€5.80 a month
- Accountant accessFree, not counted
Flat price per organisation
No per-user fees: the more of your team claims, the less each person costs.
- Team: a month for up to 5 users, per organisation
- €29
- Team: a month for up to 5 users, per organisation
- Team
- Business: a month for up to 15 users, per organisation
- €49
- Business: a month for up to 15 users, per organisation
- Business
- Free trial. Card required, nothing charged until it ends
- 7 days
- Free trial. Card required, nothing charged until it ends
- Trial
- Free read-only accountant on every plan, not counted as a user
- 1
- Free read-only accountant on every plan, not counted as a user
- Accountant
Plans
Two plans, one flat price each
Every core feature is on both plans. Business adds more users and a few extras switched on by support.
All prices exclude VAT
Most popular
Per organisation · Ideal for small businesses
Team
€29per month
- Up to 5 users included
- Official civil service rates for mileage and subsistence
- Google Maps route, map & distance — autocomplete, toll avoidance, shortest-route
- Subsistence allowances (domestic & international)
- Vehicle management and registration
- Journey recording with from/to locations
- Comprehensive expense reporting
- Excel, CSV, PDF & ERR export (ROS-ready)
- Xero, Sage & QuickBooks import-ready exports
- Full audit-trail export (Excel & PDF)
- Approval workflow with email notifications
- Custom policy reminders on the expense form
- Real-time compliance validation
- Two-factor authentication (2FA) for every user
- Free accountant access (read-only)
Card required. Nothing charged until day 7. Cancel from your account before then and you pay nothing — then €29/month + VAT.
Per organisation · For growing companies
Business
€49per month
- Up to 15 users included
- Official civil service rates for mileage and subsistence
- Google Maps route, map & distance — autocomplete, toll avoidance, shortest-route
- Subsistence allowances (domestic & international)
- Vehicle management and registration
- Journey recording with from/to locations
- Comprehensive expense reporting
- Excel, CSV, PDF & ERR export (ROS-ready)
- Xero, Sage & QuickBooks import-ready exports
- Full audit-trail export (Excel & PDF)
- Approval workflow with email notifications
- Custom policy reminders on the expense form
- Real-time compliance validation
- Two-factor authentication (2FA) for every user
- Free accountant access (read-only)
- Two-Tier Approval (Manager → Finance)Activated by support on request
- Revenue Audit SimulatorBetaThe findings a Revenue audit would surface across your claims. Activated by support on request.
- Receipt AttachmentsBetaAttach receipt photos or PDFs to expense claims. Activated by support on request.
Card required. Nothing charged until day 7. Cancel from your account before then and you pay nothing — then €49/month + VAT.
Need more than 15 users?
Email us how many people you need on it and we'll send back a price. All Business features included — the same product, priced for a bigger team.
Contact usJust a sole trader?
If you only need a simple mileage logbook, odo.ie is a trip logbook for business, commute and private km — one-tap tagging, a contemporaneous record for Form 11 business-use %, and accountant-ready PDF/CSV exports.
Got questions?
Pricing questions
Everything you need to know about our pricing structure.
Is there a free trial?
Yes. New Team and Business signups include a 7-day trial. You add a card at checkout; nothing is charged until the trial ends. Then it's €29/month (Team) or €49/month (Business) plus VAT — or €299/year and €499/year on annual billing — unless you cancel first. The trial is for new companies only — changing plan later does not start another trial.
What are the main differences between the plans?
The main differences are the number of users and features. All plans include email support within 1-2 business days and the same core features for Irish Revenue rates — including the approval workflow, audit-trail export, email notifications, and custom policy reminders on the expense form. The Business plan adds Two-Tier Approval (Manager → Finance, activated by support on request). Google Maps route, map and distance calculation is included on every plan.
Does Expense.ie handle all company expenses?
No — and that's deliberate. Expense.ie is a specialist tool focused exclusively on Irish Travel & Subsistence: Revenue-compliant mileage and subsistence claims. It's not a general expense management system for things like company-wide credit-card spend, invoices or supplier costs. You can attach receipts (such as tolls or parking) to a travel claim, but if you need to manage every category of company expense, a general tool like Expensify or Xero Expenses will suit you better. We do one thing — Irish travel and subsistence.
Can I add expenses from previous years?
Expense.ie covers the current Irish tax year (1 January to 31 December). When you sign up, you can log expenses from 1 January of the current year — so joining mid-year gives you the full year from day one. Previous years are not supported; your existing records stay in whatever system you used before. If you need historical records for Revenue or audit purposes, the built-in Data Export produces a Revenue-ready archive of any year your company has data for.
Can I add an accountant to my account?
Yes! All plans include one free accountant with read-only access. Your accountant can view all expenses and reports but cannot create or modify data. This doesn't count against your user limit.
Can I upgrade or downgrade my plan?
Yes, you can change your plan at any time. Upgrades take effect immediately. For downgrades, contact our support team and we'll help you transition at the end of your current billing period.
What payment methods do you accept?
We use Stripe for secure payment processing. We accept all major credit and debit cards, including Visa, Mastercard, and American Express.
How secure is my data?
Data security is our top priority. All your information is securely stored in a database hosted within the EU, fully compliant with GDPR. We perform daily backups to prevent data loss. Additionally, you have the ability to export all of your data at any time directly from the application.
Do you offer online demos or presentations?
We don't run sales calls or live demos. Try the free calculator with no account, or start a 7-day trial and log a real trip of your own (card required, nothing charged until it ends). If something isn't clear, use the contact form — we reply in writing, usually within one business day.
I'm a sole trader — is there a simpler option?
Yes. If you're a sole trader who just needs to track business mileage rather than a full team expense system, we'd point you to odo.ie. It's a trip logbook for business, commute and private km: one-tap tagging, a contemporaneous record that proves your Form 11 business-use %, and accountant-ready PDF/CSV exports by tax period and vehicle. Civil-service mileage rates don't apply to sole traders — you claim actual motor expenses. It's also handy proof of business km if you're a company-car driver looking to drop a BIK band.
Expense.ie
Ready to automate your travel expenses?
Stop calculating manually. Expense.ie applies the correct Irish Revenue rates, manages your records, and helps keep every claim compliant.