Expense.ie vs Capture Expense: Irish T&S Software Compared

Expense.ie charges per plan, not per user. The Team plan covers up to 5 users for €29/month. With Capture Expense at ~€7/user/month, a 5-person team costs ~€35/month. The difference grows with larger teams — and you never have to think about whether adding a user bumps you into a higher cost tier.

Sign up on the website, add your employees and vehicles, and start processing claims immediately. No demo booking, no waiting for a sales rep, no discovery calls. Published pricing, self-service onboarding.

Every expense claim gets a compliance score based on Revenue requirements — distance validation, duration checks, mandatory field completeness, rate accuracy. You can see at a glance which claims need attention before you approve them. Capture Expense doesn't offer per-claim compliance scoring.

Every plan includes a free accountant login. Your accountant or bookkeeper can review claims, download reports, and access ERR exports at no extra cost. This is included, not an add-on.

Expense.ie does one thing: Irish travel and subsistence expense management. Every feature — progressive bands, subsistence calculations, ERR exports, compliance scoring — is built around this specific use case. It's not a general expense platform that also does T&S.

Capture Expense can photograph receipts and extract data automatically. If your business processes a lot of receipted expenses (meals, office supplies, equipment), this is a significant time saver. Expense.ie focuses on mileage and subsistence, which are flat-rate allowances that don't require receipt scanning.

If your employees use company credit cards, Capture Expense can import card transactions and match them to expense claims. Expense.ie doesn't offer card reconciliation — our focus is on mileage and subsistence reimbursement, not card-based spend management.

Capture Expense has built-in integrations with popular Irish accounting software. Expense.ie supports CSV and ERR export, which can be imported into any accounting package — but it's not a one-click sync. If seamless ERP integration is a priority, Capture Expense has the advantage.

Capture Expense offers a free plan with limited features. Expense.ie doesn't have a free tier — our lowest plan is €9/month (Solo) with a 30-day money-back guarantee. If you need zero-cost entry, Capture Expense lets you try before committing.

If you need a single platform for all employee expenses — travel, office supplies, client entertainment, subscriptions, card reconciliation — Capture Expense covers more ground. Expense.ie is deliberately narrow: Irish travel and subsistence, done thoroughly.