What’s new in Expense.ie

The biggest things we’ve shipped over the past year: features that save time on every claim, make approvals faster and keep you on the right side of Revenue. Just the headlines, not every fix.

See the updatesHow it works
Recent highlights
  1. Trips from home follow Revenue’s “lesser of” rule
  2. Approvals, rebuilt as a clear to-do list
  3. An expense form that shows its working
  4. ERR exports ready for monthly reporting
  5. Revenue Audit Simulator
Headline updates since January 2026
19
Headline updates since January 2026
This year
Of them included on every plan, not just Business
15
Of them included on every plan, not just Business
Every plan
Latest release: the rebuilt Approvals page
6 Oct
Latest release: the rebuilt Approvals page
Latest
Free trial. Card required, nothing charged until it ends
7 days
Free trial. Card required, nothing charged until it ends
Trial

October 2026

4 updates
EmployeesAdmins & financeEvery plan

Trips from home follow Revenue’s “lesser of” rule

When a trip starts from home, Revenue lets you claim the shorter of the distance from home and the distance from your normal place of work. Tick Departs from home, pick your office once, and the form works out both distances and claims the shorter one, so nobody is over- or under-paid.

  • The office distance is calculated for you, and remembered for next time
  • A reminder when a trip looks like it started from home but isn’t ticked
  • Approvers see the office and any kilometres removed on the claim
Normal place of work explained
Admins & financeEvery plan

Approvals, rebuilt as a clear to-do list

Everything waiting for you sits in one queue. Open a claim to see its compliance checks, how the mileage splits across the civil service bands and the totals, then decide from the same panel.

  • Reject with a reason. It is emailed to the employee and stays on the claim
  • Approve or reject several claims at once
  • A To pay list, so a whole batch can be marked paid in one go
  • One Export menu for PDF, Excel, ERR and audit-trail files
See it in How it works
EmployeesAdmins & financeEvery plan

An expense form that shows its working

As you fill in a trip, the form shows where it lands on the four civil service mileage bands, the sum line by line, and which subsistence rule applies. Employees and approvers can both see why a claim comes to what it does.

  • Band ruler with your kilometres so far this year
  • Worked maths for mileage and subsistence
  • Progress from draft to submitted, approved and paid
How mileage bands work
Admins & financeAccountantsEvery plan

ERR exports ready for monthly reporting

Budget 2027 announced that from 1 January 2027 employers can report expenses under ERR by the 14th of the following month, instead of on or before payment. The ERR export lets you pick last month and file on that cycle once the change becomes law.

ERR deadlines explained

July 2026

2 updates
Admins & financeAccountantsBusiness · Beta

Revenue Audit Simulator

Run more than 25 audit-style checks across a period of claims: overlapping trips, band errors, duplicates, late claims, weak business purposes and more. Each finding links to the claims behind it, with a plain-English summary of what to fix.

See the Business plan
Admins & financeAccountantsEvery plan

Xero, Sage and QuickBooks exports on every plan

Import-ready files for Xero, Sage and QuickBooks, now on Team as well as Business, with step-by-step import help for each.

May 2026

7 updates
EmployeesAdmins & financeEvery plan

Two-factor sign-in and a full company backup

Turn on two-factor authentication from your Profile with any authenticator app, and company admins can require it for everyone. A single ZIP download now holds every record for your organisation, for one tax year or all of them.

  • 10 single-use recovery codes
  • Trust a device for 30 days
  • The backup includes a Revenue-style PDF report and an ERR file for each year
Security & data protection
EmployeesEvery plan

Every overseas subsistence rate, built in

The civil service foreign rates are in the app, country by country and city by city. For non-euro destinations the form asks for the exchange rate and links to the ECB rate for your travel date.

  • Mixed trips: drive to the station, then train or bus, with the ticket as a receipt
  • Legs that cross a border are spotted automatically
Overseas rates explained
EmployeesAdmins & financeEvery plan

Ask the in-app assistant

Stuck on a rule or a screen? Signed-in users can ask the assistant in the User Guide. It answers from our own guide and FAQ in plain English, and points you to support when it can’t help.

EmployeesBusiness · Beta

Receipt attachments

Attach photos or PDFs of tolls, parking or hotel receipts to a claim, so the evidence travels with it through approval.

Admins & financeBusiness · on request

Two-tier approval: manager, then finance

For larger teams: a manager signs off the trip, then a finance approver signs off the payment, each with their own rejection reasons and a dedicated finance queue.

Admins & financeEmployeesEvery plan

Finance-friendly exports and email updates

Native Excel exports, an audit-trail export in Excel or PDF, and a filter by approval date for payroll runs. Employees get an email whenever a claim is approved, rejected or paid, and admins can add policy reminders that show on the expense form.

EmployeesAdmins & financeEvery plan

Joined mid-year? The right band from day one

Tell Expense.ie how many kilometres each car has already claimed this year, and every new trip uses the correct civil service mileage band. A progress bar shows how close you are to the next band.

April 2026

2 updates
EmployeesEvery plan

Route maps and automatic distance

Type the start and end addresses and the form finds the road route, draws it on a map and fills in the kilometres. Choose the shortest route or avoid tolls and the distance updates straight away.

  • Address autocomplete as you type
  • Saved with the claim and with your favourite routes
EmployeesEvery plan

Multi-leg and international journeys

Build a trip leg by leg: car, flight, ferry, train, taxi or bus. Only vehicle legs earn mileage; the rest become receipts. Destinations abroad switch on international travel automatically.

  • Warnings for claims that contradict each other, like full mileage alongside a flight
  • Deductions when a meal was provided

February 2026

3 updates
EmployeesEvery plan

Favourite routes

Save the trips you make every week and add them again in one click, with the route, distance, vehicle and purpose filled in.

EmployeesAdmins & financeEvery plan

Commute deduction and duplicate checks

Set your normal commute once. When a trip starts from home, tick a box and the commute comes off the claimable kilometres, doubled for a return trip. Possible duplicates (same day and route, or same day and amount) are flagged before you save.

The commute rules
Admins & financeEvery plan

CO₂ estimates on every trip

Each claim shows estimated emissions from its distance and fuel type, using SEAI and EU emission factors. Reports total them by fuel type for your sustainability reporting.

January 2026

1 update
AccountantsFree for practices

Free practice accounts for accountants and bookkeepers

Look after every client’s travel and subsistence from one dashboard: claims waiting for approval, mileage reports and exports, client by client. Practice accounts are free, and a client has to agree before you can see their data.

  • Client activity at a glance
  • ERR, Excel, audit-trail and accounting exports for each client
  • Clients invite you, and can remove access at any time
For accountants

Already a customer? The full release notes, smaller improvements and fixes included, are in the app under Changelog.

Expense.ie

See it on your own trips

Log a real trip and watch the form work out the band, the allowance and the total. Your first week is free.

Start your 7-day trial How it works
Team plan from €29/month. Card required, nothing charged until day 7.